Registration

IBIA Member Registration

Please note that members of the International Brain Injury Association (IBIA) enjoy a substantially reduced registration fee to attend the 15th World Congress on Brain Injury!  Membership in IBIA also includes an annual electronic subscription to the journal Brain Injury (14 issues per year) plus a range of additional benefits.  Complete details on all of the benefits of joining IBIA can be found by clicking here. Join IBIA today!

In order to receive the reduced membership rate, become a member before registering for the Congress.

Trainee Qualification

To be eligible for the Trainee rate, you will need to be within 5 years of your first appointment.

You will be required to upload a short letter on letterhead signed by your supervisor stating your trainee status. Please have that letter available before clicking the Trainee Rate as you will need it as part of the registration process.

Quebec Resident Registration 

If you reside in the province of Quebec you qualify for Canadian On Par registration rates (listed above). These rates cannot be further discounted for group registration. We reserve the right to request proof of residency to confirm that you qualify for the rate.

Group Registration

Have a group? There will be a special rate for groups of 5 or more that would like to register together. Click here for group registration.

Note: The 5% discount will only apply by selecting the Member or Non-Member rate, please use the Member or Non-Member rate respectively in your group. Trainee and Quebec Resident registrations can be counted as a group member but will not receive a discount as the Trainee Quebec Resident registration is already discounted. Please note that a group must consist of a minimum of 5 attendees, must be registered together at one time and will be on one invoice.

CME/CE Fee (Optional)

IBIA will has apply for continuing education credit for physicians, nurses, psychologists, social workers, occupational therapists, physical therapists, rehabilitation counselors, case managers, and speech-language professionals. For more information, please click here. 

If you require accreditation hours from any of these 9 disciplines, there is a $75 USD fee. Please select that option when registering to the Congress. You will receive full instructions on how to secure credits prior to the Congress and again at the conclusion.  If you require a general attendance certificate, those will be available on the final day of the Congress at the registration desk. 

Pre-Congress Day (Optional)

An optional Pre-Congress Day will be held on Wednesday, March 19 prior to the start of the main session of the Congress.  Please note that the Pre-Congress Day will be an additional cost of $195 USD.

If you are interested in attending, please select this option when registering for the Congress. 

Wire Transfer Fee

If you are paying with a wire or bank transfer, please be aware that there is an additional, non-refundable fee of $30.00 USD to cover bank costs. Any refunds that must be made via a bank or wire transfer will also incur $30.00 USD deducted from refund. Please select the “Wire Transfer Fee” when registering to the Congress if this applies to you.

Visa Letters

If you require a Visa Letter, please be sure to select the appropriate choice when registering. The Visa Letter will be emailed to you shortly after your registration is complete. Depending on which country you reside, a visa may not be required.  Requirements will be posted shortly.

Terms and Conditions

All requests for cancellation must be received in writing to the attention of Colleen LoGrande via email at [email protected], by mail at PO Box 1804, Alexandria, VA 22313, or by fax at (703) 960-6603 as per the schedule below.

For a full refund (less a 20% per person administration fee), cancellations must be made prior to Monday, February 3, 2025.  Partial refunds of 50% will be considered on a case-by-case basis on or after Monday, February 3, 2025, through Friday, February 28, 2025. Absolutely no refunds will be granted on or after Saturday, March 1, 2025.  The cancellation fee of 20% is for cancellations of full conference days (Thursday – Saturday) and does not pertain to the pre-congress day (Wednesday).

Code of Conduct/Consents/Waivers

Code of Conduct

Your registration for the 15th World Congress on Brain Injury (World Congress) acknowledges your acceptance of the following code of conduct for all events and activities. You are to act in a professional and courteous manner to all attendees and International Brain Injury Association (IBIA) and hotel/conference center staff throughout the World Congress. The International Brain Injury Association (IBIA) will not tolerate harassment, intimidation, or discrimination in any form. Harassment includes speech or behavior that is not welcome, personally offensive, inappropriate, or disruptive. Behavior that is acceptable to one person may not be acceptable to another, so use discretion to be certain that respect is communicated to others. Harassment intended in a joking manner still constitutes unacceptable behavior.

Anyone experiencing or witnessing behavior that constitutes an immediate or serious threat to public safety at any time should immediately contact hotel/convention center security or local law enforcement (by calling 911 or similar emergency number).

If you are not in immediate danger but feel that you are the subject of unacceptable behavior, have witnessed any such behavior, or have other concerns, please notify an IBIA staff member (as soon as possible) who can work to resolve the situation. All reports will be treated seriously and responded to promptly.

Once IBIA is notified, staff will discuss the details first with the individual filing the complaint, then any witnesses who have been identified, and then the alleged offender before determining an appropriate course of action. Confidentiality will be maintained to the extent that it does not compromise the rights of others.

Anyone requested to stop unacceptable behavior is expected to comply immediately. IBIA staff (or their designee) or security may take any immediate action deemed necessary and appropriate, including removal from the World Congress without warning or refund.

IBIA expressly disclaims any liability arising out of your consumption of alcoholic beverages in conjunction with the World Congress. You are responsible for your own well-being. IBIA expressly disclaims liability for any acts or omissions of attendees resulting from excessive drinking, recklessness or negligence on the part of any participant(s). IBIA reserves the right to revoke your registration at any time for breach of the foregoing.

Consent

As a registered attendee or guest of the World Congress, you authorize IBIA to photograph your image as a participant in the World Congress sessions and events. Use of the photographs will be limited to IBIA and for future meeting promotional purposes only.

Waivers

Attendee hereby assumes all risks, and accepts sole responsibility, for any injury (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that Attendee may experience or incur in connection with attending the World Congress. Attendee hereby releases, covenants not to sue, discharges, and holds harmless IBIA, its employees, agents, and representatives, of and from any such claims, including all liabilities, claims, actions, damages, costs, or expenses of any kind arising out of or relating thereto.

Specifically relating to the global COVID-19 pandemic, Attendee acknowledges the highly contagious nature of COVID-19 and voluntarily assumes the risk of exposure or infection by attending the World Congress, and that such exposure or infection may result in personal injury, illness, disability, and/or death to attendee. Attendee understands that the risk of becoming exposed to or infected by COVID-19 at the World Congress may result from the actions, omissions, or negligence of others who may attend the World Congress or their families, colleagues, or others with whom they may have contact. Accordingly, Attendee understands and agrees that this release includes any claims based on the actions, omissions, or negligence of IBIA, its employees, agents, and representatives, whether a COVID-19 infection occurs before, during, or after participation in the World Congress.

In addition to all other rules and regulations relating to the Attendee’s attendance at the World Congress, Attendee agrees to comply with all COVID-related procedures that may be implemented by IBIA and/or the hotel/conference center, including, but not limited to, mask-wearing and social distancing requirements and restrictions on certain activities that carry higher COVID-related risk, in order to protect as much as possible, the health and safety of all attendees.